#hiring #visaprovided *Administrative Assistant*, Superior, *United States*, fulltime #jobopportunity #Superiorjobs #Wisconsinjobs *Apply* : https://ift.tt/86STcCi *Visa can be sponsored,for the successful candidate*
New Opportunity!! Administrative Assistant
The NES Chicago Offices are actively seeking an experienced Administrative Assistant in the Superior, WI area for a year-long contract opportunity.
All interested candidates are encouraged to send their updated resume directly to along with their availability.
Description:
The Administrative Assistant provides administrative support to the management of Commissioning & Start Up and Discovery projects Department in Superior. The successful candidate uses discretion in handling details of a confidential and sensitive nature; uses initiative and independent judgment and escalates issues when appropriate. The Administrative Assistant is a team player who is proactive, cooperative, collaborative, flexible, identifies process improvement opportunities, has a desire to learn new skills and has a positive mindset. Models integrity, poise, high energy and a strong sense of urgency, acting as an extension of the leadership team.
Core Responsibilities:
• Co-ordinates the schedule, appointments, reservations, and travel arrangements for management of the CSU and discovery Team in Superior. Provides support to welcome visitors to the CSU office, coordinating meeting room arrangements, refreshments, and other visitor needs.
• Prepares and submits confidential and time-sensitive information, correspondence, and reports for use in discussions and meetings within the organization and other parties; providing agendas, minutes and other supporting documentation where required
• Assists Team members with expense reports and approvals.
• Acts as Logistics Coordinator to efficiently onboard new contractors.
• Works effectively with the CSU, Superior Rebuild Project, Operations Readiness, and refinery staff to request, gather and summarize and disseminate information.
• Assists in the daily tasks of individuals on the CSU Team, including maintaining supplies, obtaining document approvals, and updating documents and forms.
Certifications:
• Office Administration or Business Administration Diploma or equivalent training and business experience
Experience:
• Minimum of 5 years progressive administrative/secretarial experience
• Experience in construction or the petroleum industry preferred
Technical Skills and Abilities
• Strong organization skills, with the ability to set priorities, follow-up and meet deadlines
• Ability to communicate with all levels of the company and external contacts
• High standards of ethics and confidentiality to handle sensitive information
• Displaying tact and good judgment in resolving problems and answering inquiries
• Ability to work independently in a fast-paced, varied and diverse environment with changing priorities
• A high degree of initiative and self-motivation
• Proficiency in Microsoft Word, Excel, PowerPoint (including Manager's Desktop) Adobe Acrobat
• Proficiency in Visio, DocuSign (Asset)
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
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The NES Chicago Offices are actively seeking an experienced Administrative Assistant in the Superior, WI area for a year-long contract opportunity.
All interested candidates are encouraged to send their updated resume directly to along with their availability.
Description:
The Administrative Assistant provides administrative support to the management of Commissioning & Start Up and Discovery projects Department in Superior. The successful candidate uses discretion in handling details of a confidential and sensitive nature; uses initiative and independent judgment and escalates issues when appropriate. The Administrative Assistant is a team player who is proactive, cooperative, collaborative, flexible, identifies process improvement opportunities, has a desire to learn new skills and has a positive mindset. Models integrity, poise, high energy and a strong sense of urgency, acting as an extension of the leadership team.
Core Responsibilities:
• Co-ordinates the schedule, appointments, reservations, and travel arrangements for management of the CSU and discovery Team in Superior. Provides support to welcome visitors to the CSU office, coordinating meeting room arrangements, refreshments, and other visitor needs.
• Prepares and submits confidential and time-sensitive information, correspondence, and reports for use in discussions and meetings within the organization and other parties; providing agendas, minutes and other supporting documentation where required
• Assists Team members with expense reports and approvals.
• Acts as Logistics Coordinator to efficiently onboard new contractors.
• Works effectively with the CSU, Superior Rebuild Project, Operations Readiness, and refinery staff to request, gather and summarize and disseminate information.
• Assists in the daily tasks of individuals on the CSU Team, including maintaining supplies, obtaining document approvals, and updating documents and forms.
Certifications:
• Office Administration or Business Administration Diploma or equivalent training and business experience
Experience:
• Minimum of 5 years progressive administrative/secretarial experience
• Experience in construction or the petroleum industry preferred
Technical Skills and Abilities
• Strong organization skills, with the ability to set priorities, follow-up and meet deadlines
• Ability to communicate with all levels of the company and external contacts
• High standards of ethics and confidentiality to handle sensitive information
• Displaying tact and good judgment in resolving problems and answering inquiries
• Ability to work independently in a fast-paced, varied and diverse environment with changing priorities
• A high degree of initiative and self-motivation
• Proficiency in Microsoft Word, Excel, PowerPoint (including Manager's Desktop) Adobe Acrobat
• Proficiency in Visio, DocuSign (Asset)
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
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